eBay Classifieds  » Jobs » 1-31 of 31 ads for administrative assistant in Orange County

Description Responsible for providing administrative support for designated management team. •Manage incoming and outgoing phone and email communications. •Maintain various departmental database systems and lists; create and enter data into spreadsheets. •File, fax, distribute mail and order supplies. •Prepare letters, memos, and other routine correspondence. •Interface with customers and management at various levels. •Coordinate meetings and travel arrangements, and maintain department calendar. ...

 Employment Solutions Staffing Inc (ESSI) is currently seeking an Administrative Assistant Executive Senior to work a long term contract assignment in the Costa Mesa, CA. JOB DESCRIPTION:   Performs secretarial and clerical duties for one or more people Answers, places and screens telephone calls Schedules appointments, makes travel arrangements Distributes mail, receives visitors, maintains files, and prepares correspondence and reports May take dictation or transcription Has knowledge of one or ...

Summary: This role supports 3-5 VPI’s (Vice President of Investments). The candidate should be able to diplomatically resolve and collaborate with the VPI’s responsibilities, as well as organizational goals and directives. Job Essential Duties:Assisting the VPI with client relations Follow-up on all client services Schedule appointments Scanning and Filing documents into the imaging system i.e.: Knowledge Tree Review, complete and follow-up on documentation sending to client for accuracy Assist VPI ...

Administrative Assistant Newport Beach $18-$22/hr   Prestigious financial firm Partner is seeking a professional, proactive, well rounded administrative assistant. Firm is very family oriented and a fun but structured group to work with. outstanding benefit package and opportunity for growth and professional development.   Responsibilities: • Basic administrative functions including: phones, composing correspondence, managing calendar, coordinate large meetings and conference ...

Are you looking for a Career opportunity to utilize your administrative skills and grow? Commercial Real Estate and Property Management firm is seeking a professional Administrative/Marketing Assistant with marketing skills to support up to five Real Estate Brokers and one Manager for Development. Company provides excellent benefits and opportunity to advance as their company expands. Company is very involved in the community and offers opportunities to give back. Responsibilities will include ...

  Executive Assistant (temp to perm) (WLA) Executive Assistant -TEMP TO PERM A prestigious boutique investment management and advisory firm in West LA, providing services for wealthy families, individuals and organizations, is looking to fill an Advisory Associate position. Candidate needs to have experience supporting multiple people and able to multi-task. Open office environment in beautiful offices so also must be able to focus. This position would work Market Hours: 6:30-3:30pm or 7am -4pm. ...

Are you looking for a company who will utilize your degree that values their employees and provides team incentive programs? This company has over 30 locations and 15,000 employees worldwide!! The company is highly recognized in the field of environmental services/prevention, geotechnical services, occupational environmental safety programs, land planning, and more!! The company provides various community involvement opportunities, employee events, and a team driven group! Responsibilities will ...

Job Description The Administrative Assistant will help Infinity's day-to-day operations, including Quickbooks data entry, office administration ( scan,email, phone, etc.), preparation of materials, and customer service. The position will require taking on various and changing administrative tasks. The right candidate must be flexible, able to learn quickly, and one who takes the initiative at prioritizing and multi-tasking. The Administrative Assistant will work with other team members, gaining ...

A company is seeking a Bilingual Japanese/English Administrative Assistant in Insurance Department. Candidate must be able to speak, read, and write Japanese with Administrative experience preferred, but not mandatory. This is a Full Time position, Non Exempt, with excellent benefits including 401k. Interviews start now! Duties: -Open envelops/fax/email received from medical providers/insured/others, make copies of received documents, and sort these documents by following programs; Health care ...

LEGAL ADMINISTRATIVE ASSISTANT / PARALEGAL - ALISO VIEJO, CA The primary purpose of the Legal Administrative Assistant is to respond to complex legal-related inquires ranging from tax, liability, corporate filings, Medicare applications, licensing, real estate, disclosure of ownership, collections, bonds, fictitious names, governmental requirements and other legal-related matters. RESPONSIBILITIES: Assesses the urgency of situations and determines appropriate action.  Directs and trains management ...

Looking for a great part time opportunity to utilize your administrative skills and grow? Commercial Real Estate and Property Management firm is seeking a professional Administrative Assistant with marketing skills to support up to five Real Estate Brokers and one Manager for Development. Company provides excellent benefits and opportunity to advance as their company expands. Responsibilities will include maintaining schedules for staff, coordinating meetings with clients, creating presentation ...

Busy company in Lake Forest seeking an Administrative Assistant to assist the Executive Assistant.  Must like working in a fast paced environment - jump right in and start working!!!  Job duties include working on Word, Excel and PowerPoint, weekly reports, calendaring, setting up meetings, conference calls, booking travel, ordering lunch and handling confidential matters.  Miscellaneous duties as assigned. This is a new position open due to the company growing! Pay is to $20.00 per hour doe + ...

Several positions available in Orange County. Global company seeking to hire several executive administrative assistants with previous experience working in a CORPORATE environment. 3-7 years required. Candidates must have impeccable communication skills, MS Office proficient, excellent writing skills and experience with coordinating travel reservations/itineraries, be a gatekeeper, multi-tasker, well groomed and detail oriented. Email your resume today!

Reputable Financial services firm in Orange County seeking to hire several top notch Administrative Assistants with exceptional computer skills (MS Office) to join their dynamic team. Company is growing! Strong organizational/communication skills both verbal and written required in addition to being a great multi-tasker and detail oriented. Great personality, front office appearance and able to work well independently in a fast paced environment is a must. Previous experience (4-7 years) working in ...

Corporate administrative executive assistants urgent to hire. International financial services company in the Huntington Beach, CA area urgently seeking to hire CORPORATE Administrative Assistants with a CAN DO ATTITUDE immediately. Start ASAP! Several openings available. Candidates must have impeccable communication skills, be highly organized, a self starter, polished and resourceful, a fast learner, collaborative team player with outstanding computer skills. You will assist demanding financial ...

Looking for a great opportunity to work with one of Orange County’s largest commercial property management firms? This company assists clients in every stage of the real estate process, representing them in the buying, selling, financing, leasing, managing and valuing of assets, and providing strategic planning and research, portfolio analysis, site selection and space location, among many other advisory services. An Administrative Assistant is needed to join the team immediately in the Lake Forest ...

Looking for a great opportunity to work with one of the nation’s top leading insurance groups? This national Commercial Insurance firm provides a professional business environment, extensive growth and promotion opportunities, and an excellent benefit package (medical, dental, and 401K). Responsibilities will include creating certificates of insurance, processing incoming insurance forms, assisting Account Manager with claim research, maintaining claim files, screening responding to mail and emails, ...

Large Fortune 500 financial service firm is seeking a professional Receptionist/Jr. Administrative Assistant to support their Irvine branch. This firm specializes in financial management, portfolio consulting, life insurance services, and much more. Responsibilities will include answering all incoming calls, assisting clients, greeting guests, maintaining office and lobby areas, scheduling conference rooms, opening and sorting mail, creating correspondence for clients, inputting client information ...

TOP-NOTCH ADMINISTRATIVE ASSISTANT / LEGAL SECRETARY South Orange County firm seeks a Top Notch Administrative Assistant / Legal Secretary Combo person for a small In-house legal team. The qualified candidate must have 3-5 years CURRENT experience in a related Combo position. This position reports directly to the Operations Manager and General Counsel by assisting in daily administrative matters in addition to litigation, transactional and estate planning legal matters. Candidate must be ...

Are you looking to work for the summer or just want a short term position to pick up some extra cash? This firm is one of the top ten Commercial Construction firms in Southern California! The company specializes in: retail, corporate offices, manufacturing facilities, educational facilities, and much more! This individual will be an on-site representative for a National Commercial Construction firm, location in the Orange County area. Responsibilities will include interfacing with job site Project ...

Are you looking for a growing company with opportunities to advance? This organization is a fully-integrated, self-advised and self-managed real estate investment trust that acquires, develops, owns and operates commercial multi-tenant flex, office and industrial properties in strategic markets throughout the United States. This organization is seeking an Administrative Assistant for their office in Anaheim. Responsibilities include providing support to Property Manager on-site, answering all ...

Do you enjoy working in a team oriented environment with a business casual attire near the beach??? This large Engineering firm is seeking an Administrative Assistant for a long-term temporary assignment through the end of the year. This firm specializes in the engineering and environmental services firm. The company specialized in environmental consulting, water resources, surveying and mapping, and transportation. This company offers excellent opportunity for growth as well as strong benefits. ...

Looking for a great opportunity to work for a company that offers growth and promotes within? This company has been in business for over 35 years and has manages trade and specialty associations in the Orange County area. This position provides an opportunity to work in a fun, fast paced industry that utilizes your customer service and administrative background. Responsibilities will include supporting the Director of the association, handing inquiries from members, managing calendars, scheduling ...

Looking for a great opportunity to work in a fast paced environment and career advancement? This national property management firm is looking for someone to support their Property Managers in their Orange County office. This company offers great benefits and promotes within. The company is a full service real estate company with expertise in acquisitions, development, leasing and property management. This individual will be responsible for answering incoming phones, assisting callers, researching ...

Looking for an opportunity to put your administrative background in an industry where you can grow? Sick of working hard and feeling like your hard work gets you nowhere? This property management firm is one of Orange County’s fastest growing companies in an industry that will allow you to take charge of your career goals and advancement! Specializing in office, retail and industrial space, this firm manages locations throughout the Orange County and the West Coast. They are looking for a someone ...

Consulting firm in Orange County seeking to hire top notch Administrative Assistant/Word Processor with exceptional computer skills (MS Office) to be part of dynamic their team. Strong organizational & communication skills both verbal and written required in addition to being a great multi-tasker and detail oriented. Great personality and able to work well independently is a must. Please email your resume for immediate consideration. College degree and previous experience working in a law or ...

Large manufacturing company seeks for Administrative Assistant. Will provide clerical/communications center support to Sales and Marketing Administrator and Communications Manager; supervise daily operations in Communications Center; explain procedures and establish work priorities of the Communications Center and Mail Room; and perform related duties as assigned. Reports to: Sales and Marketing Administrator and Communications Manager Provides Direction to: PBX Operator/Receptionist/Mail Clerk(s). ...

Large Manufacturing company seeks for Administrative Assistant. 06:45am-3:30pm Temp-Hire position. Salary range $15.00-$16.00 per hour Job Summary: Under general supervision, provide clerical/communications center support to Sales and Marketing Administrator and Communications Manager; supervise daily operations in Communications Center; explain procedures and establish work priorities of the Communications Center and Mail Room; and perform related duties as assigned. Reports to: Sales and ...

Manufacturing company seeks for Administrative Assistant. Salary range $12.00 per hour. Will be in charge of some insides and customer service. To ensure communications with internal and external customers are professionally handled with a sense of urgency in order to build customer rapport and increase overall sales volume. Specific accountabilities for the Role: 1.Professionally manage incoming calls, determine customers' needs, and either assist or forward to the proper sales person. 2.Filing ...

A company is seeking a Bilingual Japanese/English Administrative Assistant. Candidate must speak, read, and write Japanese. This is a Full Time position, one month Temporary assignment. Interviews start Now! Duties: -Sorting mails -Copying and scanning mails. -Preparing payment checks, -Data entry -Collecting required documents related to insurance claims Skills: -Must speak, read, and write Japanese -Excellent computer skills for Microsoft Word and Excel -Effective oral and written communication ...

Administrative Coordinator $14-$16/hr plus bonus potential   Thriving Real Estate Organization seeking an Administrative Coordinator to join their upbeat and extremely busy team. Company is in growth mode and seeking a polished, fast-paced and dedicated individual to join the team.     Responsibilities: ·         Interact with multiple departments to coordinate approvals, provide project status, and contact person for interdepartmental requests ·         Schedule meetings, manage calendar and assist ...